Document expectations should be discussed early so the quotation and dispatch paperwork match the buyer’s clearing process.
Practical checklist
Confirm buyer name and address.
Include this point in the inquiry file so the sales reply can be specific.
Confirm port and consignee details.
Include this point in the inquiry file so the sales reply can be specific.
Request invoice and packing list needs.
Include this point in the inquiry file so the sales reply can be specific.
Mention tender or bank requirements.
Include this point in the inquiry file so the sales reply can be specific.
Ask for loading and inspection evidence.
Include this point in the inquiry file so the sales reply can be specific.
Prepare a clearer export request
Send model, quantity, implements, drive preference and destination port.